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9 Reasons Why Choosing the Right Corporate Event Space Can Make or Break Your Event

Las Vegas is an amazing place to host a corporate function. From small parties to mid-sized meetings to cooperate gatherings, you can host an unforgettable event.

Getting your team together is a great way to boost productivity and focus. It’s a fun way to bring people together, strengthen your company culture, and plan for the future.

The first thing to consider is where you will hold your private event. You want a convenient location and the right amenities and environment for your business brand.

Here’s a guide to choosing the right corporate event space.

1. Convenient Location

Location always matters. You want a corporate venue that’s centrally located, convenient, and easy to find. 

If your guests are coming from a variety of locations, you want the place to be easily accessible. A venue that’s close to major roads or highways makes it easy for attendees to find.

Try to choose a place that has plenty of parking. Consider the hotels, restaurants, and entertainment in the area.

If your event is voluntary, you want to make it worth your guests’ time and energy to attend.

2. Size of the Venue 

As you plan a corporate event, keep in mind the number of guests you expect. The size of the space should fit the guest list comfortably.

It’s a bad idea to plan an event in a space that’s too large for what you need. This could leave the space looking empty with unfilled seats.

This can make the event seem dull or unsuccessful. Also, consider your event and whether you need space for team building or group activities.

Make sure the space is the right size for what you have planned. Consider whether you need spaces for people to get dressed or ready for an event.

Do you need one large open space or a variety of spaces for corporate meetings? If people have to travel to attend, consider whether the venue offers overnight accommodations or what accommodations are close by.

3. Flow and Layout of the Venue

Many people planning events overlook the crucial element of considering the flow and layout of the venue. Consider whether you will need a stage or will have a speaker. 

Will everyone be able to see the stage? Is there room for attendees to mingle or be split into groups for discussions or activities?

Consider if the layout of the building meets these needs. Before you rush to reserve a venue, know the approximate number of attendees, the type of event you’re planning, and the size and scope of the space you need.

4. Food, Drinks, and Catering Options

As you plan for an event, don’t underestimate the importance of feeding the crowd. Does the venue offer food and beverages? Will you have to hire a caterer?

You may want to choose a venue that handles these details for you. Do they have a menu to choose from, an open bar, or a buffet for attendees?

If you need to bring in a caterer, there should be a kitchen area and accommodations for their needs. Weigh the costs of venues with the costs of providing food and beverages for your guests.

The last thing you want is a crowd of discontented, hungry, or thirsty attendees. Iron out this detail early in your planning before focusing on other details.

5. Availability and Quality of A/V Equipment

For a professional event or to provide entertainment for attendees, technology matters. It should be modern and up-to-date for any event you’re hosting.

You don’t want to have the CEO or guest speaker stand up to speak and have problems with the microphone or large-screen projection. Will your attendees need wifi or computer access? Will you be able to display charts, graphs, or other projections visibly and professionally?

The last thing you want is for guests to feel disappointed or for you to feel embarrassed because you can’t get the equipment to work. Check ahead of time to see if the venue offers technical support if you should need it.

6. Logistics

There are a lot of logistics that need to be considered if you’re hosting a corporate event. As you find the right location, consider what the venue offers and how they can help you.

Check with the venue about the things you will need, such as tables, chairs, dishes, linens, serving trays, etc. Make sure they have the sound and audio equipment you need. 

Discuss the fees. Ask if everything is included in one fee or if you will be expected to rent individual items. If you have to pay more for every aspect of the event, the costs can add up quickly.

7. Look for a Unique Venue

There’s no shortage of venues to choose from in Las Vegas. But if you’re looking for something unique and fun, try a local establishment that caters to a younger crowd.

You don’t have to use a dated banquet hall or traditional venue. Consider something unique and untraditional.

Give the attendees something to look forward to and talk about once the event is over.

8. Don’t Wait

Popular venues book up fast, so once you find the right spot, book it immediately. Sometimes people wait too long as they weigh their options, and the perfect location books up. 

Some locations book up weeks to months in advance, so plan ahead and act quickly to secure your date. 

9. Parking

Consider the available parking at the venue you’re considering. If there’s not adequate space, it can become an issue for the attendees. 

No one wants to drive around the block multiple times to try and secure a parking space. Determine whether there is adequate parking available or if the venue provides valet parking.

Choosing the Perfect Corporate Event Space

Are you planning a business event in Las Vegas and need the perfect corporate event space? There’s so much to consider to make sure you have everything in place for a flawless event.

From the location to the size of the venue to the food and drinks, do your homework so your event goes off without a hitch. If you want to plan something fun for your next corporate meeting, the Minus 5 Ice Experience in Vegas is a one-of-a-kind thrill and the “coolest” experience around for your colleagues or guests.

Contact us today to discuss our unique event venue. 

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