Award-winning shows, high-rolling casinos, and a nightlife that never ends are just a few reasons to visit Las Vegas.
Sin City welcomed over 42 million people in 2019 alone.
While Vegas may not be the first city that comes to mind when planning a corporate event, it should be! Here, guests can work hard during the day and play even harder at night.
Before you book your next company get-together, keep reading to discover corporate event planning Las Vegas tips that’ll guarantee your employees have an unforgettable, yet productive, experience.
Know Your Audience and Objectives
Planning a corporate event is about offering your employees information, motivation, and resources. Before you book the hotel or plane tickets, consider your objectives and the staff dynamic.
What do you hope to achieve at this corporate event? Team building activities are great for boosting company morale and cohesiveness.
Increase sales by including plenty of motivational speakers and monetary incentives for employees.
Once you have clear goals in mind, consider your staff’s personalities. A team of young, enthusiastic employees might enjoy a challenging escape room or smash room.
Business-orientated staff members might prefer to take a cooking class or complete a city-wide scavenger hunt.
Las Vegas is the perfect place for mixing business with pleasure during your next corporate event.
Set a Budget
It’s no secret that a trip to Las Vegas can get pretty pricy. Between food, fun, flights, and hotel accommodations, people spend an average of $500 per day in Sin City.
Corporate event planning in Las Vegas means setting a budget and sticking to it. Do plenty of research before booking flights, hotels, and venues.
Most corporate event spaces will offer discounts for larger groups and lower rates for hotel stays.
Check dates and availability as well. Some corporate events take over the entire Vegas strip, making it impossible to book a block of rooms or find an open venue. If you’re lucky to find one, it may cost double or even triple the normal rates during the busy season.
The peak season for a corporate Las Vegas event is between October and May. Consider booking your trip in September or early June for lower rates and more options.
Location, Location, Location
Choosing the right time to travel and booking a venue to accommodate your team’s needs are important for corporate event planning in Las Vegas — but so is the physical location of your event.
You want to make the entire experience as convenient as impossible for attendees.
That means choosing a hotel in close proximity to the convention center. Or, better yet, choosing a hotel that also has corporate meeting rooms available.
Keep in mind that venues or hotels on the strip and in close proximity to the convention center may cost more and book up more quickly. They’re also busier, adding to your staff’s travel time to and from seminars and meetings.
Some event planners choose to stay off the strip during the day and plan nightly events in the heart of the action. Doing so may be more affordable and offer more options during peak season.
Bring the Action to You
With so much to see and do in Vegas, when you send your employees out for a lunch break they may never come back!
Avoid losing attendees or their interest by including some iconic Vegas attractions in your corporate event.
Book a venue large enough to host a variety of activities like poker games, slot machines, and even live performances. Vegas has no shortage of magicians, comedians, illusionists, and impressionists to add a lighthearted element to your event.
Find out if the venue offers catering services. This allows employees to eat on-site and avoid large crowds, long lines, and high prices on the strip.
Just be sure to accommodate any food allergies or dietary restrictions.
Give Your Staff Some “Downtime”
If you want your employees to focus during the day, it’s best to give them some free time at night to explore and unwind. Provide attendees with a list of must-see attractions, nearby shows, and affordable bars and restaurants.
Include plenty of spots close to the hotel to cut down on travel time and prevent your employees from pulling an all-nighter.
What better way to relax after a long, hard day of lectures and than with an ice-cold drink?
Event attendees over the age of 21 will love the unique experience of stepping inside an ice bar!
With an entire bar made of ice, including the walls, seats, and glasses, your employees can “chill out” in the comfort of gloves, parkas, and fur coats.
Professional photographers will capture every moment, letting your employees share and swap their favorite memories from the event.
Create the Right Atmosphere
You want your Las Vegas event to offer the perfect mix of business and pleasure. You also want to impress, motivate, and inspire your employees.
Don’t be afraid to have some fun when decorating and organizing the event space. Heart-pumping music, LED lights, and stunning drapery scream “Vegas glitz and glamour”.
You can also create a more intimate and subdued atmosphere with the help of an event coordinator or the venue’s party planner.
Choose from a variety of seating options. If you plan to feature keynote speakers, arrange the seating to face the stage in long rows. This gives everyone a clear view of the presenter and any visuals or props.
If your corporate Las Vegas event is geared more towards team-building and networking, opt for round tables. This way, staff members can sit in large or small groups and engage in open dialogue.
Corporate Event Planning Las Vegas Done Right
There’s no better place to host your next corporate event than Las Vegas.
With plenty of venues and event centers to choose from plus endless activities and attractions, your employees will return home feeling energized and motivated.
Set your budget and intention from the beginning. Once you book your venue, it’s time for the fun side of corporate event planning in Las Vegas.
Add eye-catching decor, thrilling entertainment, and plenty of inspiring guests to keep your employees engaged and inspired.
When it’s time to kick back and relax, we can help!
With convenient locations at Mandalay Bay and The Venetian, our ice bar adds a unique and interactive element to any corporate gathering.
Click here to book your private party today!