A truly memorable corporate event can be quite a challenge to plan and execute. That’s why professional event coordinators exist in the first place.
If you’re wanting to host a corporate event in Las Vegas sometime, you’ve come to the right place by reading this article. Detailed below is everything you need to know about making your corporate events stand out while in Vegas.
There are tons of professional events that take place in Vegas every year. In 2021 alone, 2.2 million people attended conventions in the Las Vegas area.
Don’t let your corporate event be just another one that doesn’t make an impact on your guests. Keep reading to ensure it’s an unforgettable experience.
Find the Right Venue (and Work with Them)
One of the greatest things about Las Vegas is its ability to accommodate pretty much any need or desire. If you have specific expectations for a corporate event venue, you should have no trouble finding one.
Start researching potential venue spots well in advance. The hotels and convention center on the main road in Las Vegas will all have a variety of potential venue rooms – both large and small. Even if you drive a couple of miles away from the center of the business, you’ll still find plenty of corporate event venue options.
If at all possible, you might want to see about visiting some potential venue spaces ahead of time. Doing so could help you visualize your upcoming event, as well as what specific needs, might arise in your chosen venue.
One way to go about deciding on a venue space to rent is to consider your chosen event theme and design style. Are you looking for a space that suits a classical, elegant aesthetic? Rather, are you more interested in an industrial, modern feel to the event?
Another thing to consider is parking availability and ease of access. You want your guests to the corporate event to have a smooth time parking and getting to the venue itself.
It’s also worth mentioning that your event coordinator at any venue space should be willing to work with you. Make sure you discuss even the smallest of details with your venue point of contact to ensure the big day goes smoothly.
Plan Your Budget Ahead of Time
It’s no secret that the more you’re willing to invest in your corporate event, the better it can be. That’s why it’s so important to budget out each expense for the event before and while you are planning it.
Start by communicating with your chosen venue about what can be provided. Do they have their own furniture, tablecloths, catering service, etc.? You don’t have to use the venue for everything on your event planning list, but it wouldn’t hurt to compare costs with other options.
For instance, instead of hiring catering services, maybe you bring your own charcuterie boards and drinks. It all depends on the size and function of this upcoming event.
While it’s okay to cut some financial corners, though, don’t forget to prioritize the value of everyone’s overall experience. Your corporate event budget could make or break its success. Take the time to prioritize different things on your list to ensure your event will still make a powerful impression when the time comes.
Incorporate Educational or Productive Aspects
As important as it is to have fun during this corporate event of yours, don’t miss other opportunities. Your event might be centered around furthering your employees’ education, for example. That means you have to include some high-quality content on the event agenda.
One option is to hire and feature a guest speaker who is an expert in the subject matter you want your corporate event to cover. Read this article for more details about choosing the right speaker for your event. Incorporate education that captures the attention of attendees and keeps them engaged.
Consider a Theme for Your Corporate Event
A truly unforgettable corporate event is going to be one where everyone has fun. As important as it might be to host an awards ceremony or an instructional seminar as mentioned above, you are in Las Vegas. Don’t be afraid to take advantage of that fact and let loose a little bit.
A great way to have some extra fun at Las Vegas corporate events is by developing themes for them. These can take on all kinds of colors, so don’t be afraid to get creative.
For example, a holiday-themed corporate event could make any time of year extra special. You don’t have to necessarily follow the calendar, though. Themes like “Beach Party” or “Out of This World” can make great chances for your guests to dress up.
Plus, when you create a theme for your corporate event, people will be more likely to take pictures of their costumes. This is great publicity for your event that you don’t even pay for.
Publicize the Event Well in Advance and During the Event
Speaking of publicity, don’t underestimate its value. Once you have the venue and theme planned, it’s worth investing your time in publicizing the event on social media right away.
If there’s any way you can get a photobooth for the event, your guests will be sure to love it. They’ll want to take pictures and post them, so make sure you have an event-specific hashtag ready to encourage them to use.
Last, your biggest goal should be to ensure your guests are taken care of every step of the way. This means you need to work well with the event staff on hand. As long as everyone is having fun and taking pictures, you’ll be sure to have a truly memorable Las Vegas corporate event.
Make the Most of Future Corporate Events
If you want your upcoming event to be a success, it’s worthwhile to take the time and invest in professional guidance. That’s where we can help you.
We prioritize making corporate events like yours entertaining and productive. For that reason, we encourage you to browse through the rest of our website to see our success stories when it comes to events we’ve helped with in the past. To start, check out our private event venues in the Las Vegas area.